Step By Step Guidance(authentication)

 

A. Procedures are as follows:

a. The original document (such as: birth certificate, marriage certificate, criminal record, etc) issued by a competent authority in Indonesia, or a copy of document authenticated by a competent authority in Indonesia, it should be authenticated by the Ministry of Justice and Human Rights and Ministry of Foreign Affairs of Indonesia before submission to the Visa Center for Consular Authentication. 

b. The other relevant document (such as power of attorney, declaration, etc) shall be notarized by local Notary Public in Indonesia and then authenticated by Ministry of Justice and Human Rights and Ministry of Foreign Affairs of Indonesia before submission to the Visa Center for Consular Authentication.

Indonesian Ministry of Justice and Human Rights Address:  Gedung Ciks, Jl. Cikini Raya No.84-86, Menteng,  Jakarta.

Indonesian Ministry of Foreign Affairs Address:  Jl. Taman Pejambon no.6, Jakarta, Indonesia

B. Documents to be submitted:

a. Submitted documents shall be legalized by the Indonesian Ministry of Foreign Affairs, bearing the seal of the Indonesian Ministry of Foreign Affairs and signature patterns of consular legalization signatories on record with the Chinese Embassy/ Consulate Generals in Indonesia.

b. The contents of the documents and handling procedures must be truthful, complete and legitimate. The Embassy/Consulate-Generals will NOT legalize a document that contains illegal contents under Chinese laws or that may damage national interests or social public interests.

c. If a document submitted by the applicant for legalization contains more than one page, it shall be bound as a volume by applying sealing wax, paging seal or steel seal to avoid any substitution.

d. If consular legalization of translated document in Chinese or English is required, the original text in Indonesian must be translated by AUTHORIZED & SWORN TRANSLATOR recognized by the Indonesian Ministry of Justice and Human Rights, and must go through consular legalization by the Indonesian Ministry of Foreign Affairs. The translated Chinese or English copy of the documents format, wording must conform to the original, and should have no addition, reduction or any other form of alteration. Both the translated document and the original document should be submitted for consular legalization at the same time.

e. According to regulations of China, Single affidavits/certificates intended to be used for marriage registration in China and certain adoption documents regarding marital status, health status, proof of financial resource, or criminal records are only valid for six months from the date of issuance. The Embassy / Consulate-Generals will NOT legalize a document if it becomes invalid.

f. Consular officials of the Chinese Embassy will review the documents to be legalized. The Embassy / Consulate-Generals will NOT legalize a document if it is found illegitimate, or in any way forged, counterfeited, fraudulent or altered.

g. The document that has been legalized shall not be altered, or substituted, if there are any alteration, or substitution, the consular legalization will become invalid, and any problems and legal liability arising from such action shall be the sole responsibility of the applicant.

h. For submission of copies of the documents, the Embassy will only accept the international standard A4 paper size, other than the specified will not be accepted.

i. Please collect the legalized documents on time, documents overdue will be taken for destruction, and may affect future applications, the resulting consequences shall be borne by the applicant.


Terms and Conditions

Article 1 Definitions

1. 1 Embassy refers to the Embassy of the People's Republic of China.

1. 2 Consulate General refers to the Consulate General of the People's Republic of China.

1. 3 Other Consular Institutions refers to the Consulates, consular offices and related institutions of the People's Republic of China.

1. 4 Embassies and Consulates refers to the Embassies and/or Consulates General and/or Other Consular Institutions.

1. 5 Chinese Visa Application Service Centre refers to the institution that provides handling services relating to applications for Chinese visas and authentication according to the working procedures set by the Embassies and Consulates, hereinafter referred to as the Visa Centre.

1. 6 Clients refers to any individual or a third party authorized by the former to submit a Chinese visa or an authentication application to the Visa Centre, including individuals, travel agencies or other agencies.

1. 7 Clients' Information refers to the data and information that Clients provide to the Visa Centre in the form of paper, electronic media or any other form deemed acceptable in order for the Visa Centre to provide clients with appropriate services.

1. 8 Personal Information refers to all the required information related to a person included in the application documents submitted by a client, including, but not limited to, the name, gender, date of birth, place of birth, marital status, citizenship, passport information, telephone number, health record, criminal record, residential address, place of employment, family members, as well as any video recording, telephone call recording, email content and other private information.

1. 9 Website refers to the website located at www.visaforchina.org where online services are provided to clients, such as information announcements, online application form completion, online appointment and application status query services.

1. 10 Basic Services refers to the services directly related to visa or authentication applications that the Visa Centre provides to clients.

1. 11 Extended Services refers to services provided by the Visa Centre for the convenience of clients other than the Basic Services.

1. 12 Visa fee refers to consular fees and charges payable to the Embassies and Consulates and accepted by the Visa Centre from applicants on behalf of the Embassies and Consulates at rates prescribed by them, including, but not limited to, regular, express and urgent application fees.

1. 13 Authentication fee refers to consular fees and charges payable to the Embassies and Consulates and accepted by the Visa Centre from applicants on behalf of the Embassies and Consulates at rates prescribed by the Embassies and Consulates, including, but not limited to, the regular application fee, express application fee and urgent application fee.

1. 14 Application Service Fee refers to the fee charged by the Visa Centre to clients for providing them with Basic Services. The fees charged for Extended Services are not included in the Application Service Fee.

1. 15 Pickup Form refers to the receipt issued by the Visa Centre to clients who have submitted their Chinese visa applications to the Visa Centre, and which serve as the only certificate providing payment of the Visa Fee, Authentication Fee and Application Service Fee as well as for collecting their passports, visas and document of authentication from the Visa Centre.


Article 2 Regarding Basic Services Offered by the Visa Centre

2. 1 To receive clients and classify their application documents in accordance with the requirements of the Embassies and Consulates.

2. 2 To provide clients with intermediate business services, including computer entry of basic information, and transmission of passports, visas, documents, document of authentication and Clients' Information between Embassies and Consulates and the Visa Centre.

2. 3 To collect visa fee and authentication fee in accordance with the requirements of the Embassies and Consulates and to deliver passports, visas and document of authentication to clients on behalf of the former.

2. 4 To release and transmit information about Chinese visa policy and consular authentication policy in accordance with the requirements of the Embassies and Consulates in a timely manner through website, information desk, telephone, fax or e-mail.

2. 5 The Visa Centre hereby states in particular that, government functions such as assessing, approving or refusing visa or authentication applications, and issuing visas and authentication documents, come under the exclusive authority of the Embassies and Consulates, and the Visa Centre is not legally empowered to provide any commitment, guarantee, interpretation or other legal obligations to clients in relation to that exclusive authority.


Article 3 Regarding Use of the Visa Application Services

3. 1 Clients acknowledge and hereby confirm that the Visa Centre is not involved in the visa assessment and consular authentications decision-making process. The Embassies and Consulates have the authority to decide whether authentication or a visa will be issued or not, the type of a visa to be issued as well as its validity, duration of stay and number of entries in accordance with China's relevant laws and regulations. A client is required to pay the Application Service Fee to the Visa Centre regardless of approval or disapproval of an application by the Embassies and Consulates. The Application Service Fee is non-refundable.

3. 2 Clients can make inquiries to the Visa Centre via its website or through the telephone. Clients are required to acknowledge that the Visa Centre is a non-governmental organization, and its provision of inquiry services for clients is free and based on its unilateral understanding of clients inquiries and the limited information known and mastered by it in order to provide assistance in regard to visa or authentication applications. No matter what the circumstances are, it is not inferred that the Visa Centre has made any promise or assurance, nor does it bear any other legal responsibility for the answers to clients queries.

3. 3 Clients are required to submit to the Visa Centre all the relevant information required for a visa or authentication application, and ensure that the information provided is true, reliable and complete.  Clients acknowledge and agree that acceptance by the Visa Centre of such information does not mean that such Clients' Information as is provided is deemed sufficient.  The Embassies and Consulates have the right to request a client to provide additional supporting documents or request the applicant to attend an interview.

3. 4 Clients are advised to carefully check all the information on the Pickup Form and ensure it is correct when receiving this document issued by the Visa Centre. If any mistakes are found, clients must contact the Visa Centre immediately, and it will make necessary correction as soon as possible.

3. 5 Clients must carefully check all the information on the visa or document of authentication issued to them and ensure it is correct at the time of collection of the passport containing the visa or document of authentication. If any mistakes are found, clients must contact the Visa Centre immediately. The Visa Centre will try its best to help them with modification or re-issuance of the visa or document of authentication. Clients acknowledge that modifying or re-issuing a visa or document of authentication may involve new fees if the information on the issued visa is found incorrect due to the reasons or causes assignable to them.                                                                              

3. 6 To ensure service safety and quality, a network monitoring system and telephone recording system have been installed by the Visa Centre. The actions of clients at the Visa Centre as well as any telephone conversations between clients and the Visa Centre may be recorded and preserved, and clients hereby acknowledge and agree to this arrangement.

3. 7 Unless otherwise notified by the Visa Centre, clients should collect their passports and visas before the expiry of the visa. The Visa Centre accepts no obligation of taking care of any passport if clients fail to collect the documents before visa expiration. After the expiry of the visa, or 365 days from the decision by the Embassies and Consulates to issue or refuse the visa application, the Visa Centre has the right to deliver the relevant travel documents to the Embassies and Consulates, which will return them to the competent authority of the passport issuing country.

  Clients should collect their document of authentication as soon as possible. The Application Centre cannot accept any obligation to take care of any document of authentication if clients fail to collect it before the expiration of the document of authentication. After the expiry of the visa, or 365 days of the decision by the Embassies and Consulates to issue or refuse the authentication application, the Application Centre has the right to deliver the relevant documents to the Embassies and Consulates.


Article 4 Regarding Use and Protection of Personal Information

4. 1 Clients hereby agree and confirm that their personal information can be collected, transmitted, stored, processed and used by the Visa Centre in accordance with this article whether this information is transmitted to the Visa Centre through the Internet or directly by the clients concerned or their entrusted representative.

4. 2 In order to process Clients' visa or authentication applications, the Visa Centre must collect related personal information about the client from the application documents submitted and enter the information into its computer system.

4. 3 The Visa Centre may collect client personal information through telephone, email, fax, application documents (including passports and photos), online application system, online appointment system, video monitoring system and other media.

4. 4 Personal information will be submitted to the Chinese Embassy or Consulate-General through the Visa Centre's proprietary channel and may be transferred to and stored in countries other than the client's country of residence, such as the People's Republic of China.

4. 5 Personal information, including video recording, telephone recording, electronic information,  etc., may be collected for later use by the Visa Centre when necessary (e.g, when it is requested by the competent department of the local government or for purpose of internal supervision on service).

4. 6 Physical information provided by Clients will be transferred to and stored at the Chinese Embassies or Consulates. The Visa Centre will save the collected clients' information in physical or electronic form and take reasonable administrative measures in order to prevent information leakage or unauthorized use, and ensure only proper use of all the information.

4. 7 The Visa Centre will collect, transfer, store, process and use all client information in accordance with local laws for the purpose of fulfilling its legal responsibilities and obligations, including but not limited to applying for Chinese visas and authentication.

4. 8 The Visa Centre will take every reasonable precaution to strictly ensure the safety of the personal information and documents of the applicants in line with relevant laws of the resident country, but is not be liable for any consequences due to events or acts beyond its reasonable control such as natural disasters (Force Majeure), unforeseen accidents and larceny, etc, which may occur when the information and documents are in transit between the Visa Centre and the Embassies or Consulates.


Article 5 Regarding Liability

5. 1 If a passport or document is lost or damaged while in the custody of the Visa Centre, the Visa Centre will bear the reasonable cost incurred by applicants for replacement of passports following the normal application procedures with their countrys passport authority or for replacement of documents. The cost will be reimbursed on presentation of the copy of the receipt issued by the passport or relevant authority. However, this agreement does not mean that the Visa Centre will be held liable in any way.

5. 2 Clients must make their visa or authentication applications at an appropriate time in accordance with their travel or use arrangement. Under no circumstances will the Visa Centre be responsible or liable for any delay of travel or use arrangement as a result of a client's inappropriate action in regard to the time of submitting the application or the assessment result of the Embassies and Consulates.

5. 3 If a client elects to apply by post, or requests return delivery by post in regard to a processed application, the Visa Centre will not be responsible or liable for any delay, delivery to a wrong address, or damage to or loss of the documents by any mail service or delivery service company or not by the Visa Centre.

5. 4 To the maximum extent permitted by law, the Visa Centre expressly disclaims all conditions and warranties, express or implied, in connection with the visa or authentication application services other than any conditions or warranties expressly stated in these terms. Where the law precludes such exclusion and implies certain terms, conditions and/or warranties into the terms ("Implied Terms"), the liability of the Visa Centre for a breach of such Implied Terms shall be limited, at the option of the Visa Centre, to any one or more of the following:

  (a) Re-supply of the relevant application services; or

  (b) Cost of the re-supply of the relevant application services; or

          (c) Any amount paid by the Client to the applicable government department or authority in regard to the   

                relevant   application services (upon presentation of a proper receipt).

5. 5 Clients acknowledge and agree that under no circumstances will the Visa Centre be liable to them or anyone claiming through them for any indirect, incidental, special and/or consequential losses or damages of whatever nature, or for loss or profits, loss of opportunity, loss of business or goodwill or interruption of business, whether arising out of or in connection with their application and/or any of the visa application services, and whether or not relating to any act, error, omission or negligence by the Visa Centre or any officer, agent, employee and representative of the Visa Centre.

5. 6 All terms hereof are governed by laws of the respective state or province where the Visa Centre is located. Litigation relating to visa or authentication services will be heard by a court in the resident state or province.


Article 6 Other Terms

6. 1 The Visa Centre, with sole discretion, may change, amend, cancel or withdraw any or all of the terms and conditions mentioned herein at any time without any prior notice. If a client is dissatisfied with the changes being made, the client's sole and exclusive remedy is to refuse the services the Visa Centre provides.

6. 2 The client hereby agrees to accept and confirm that the applicant and / or his / her representative, prior to submitting the visa or authentication application, has read, understood and agreed to be bound by, without limitation or qualification, all of the terms, conditions and details provided herein.